Formal Letter Writing Format with Rules

Writing Formal Letters

Although writing letters seems to be a lost form of communication, it is still practiced as an authentic means of correspondence on an official level. Many companies still prefer to exchange letters in many business matters, especially those that require serious considerations.

Even in everyday life outside the official realm, writing letters is regarded to be more thoughtful, affectionate and intimate than sending emails or text messages.

Following are some general guidelines that should be followed when writing formal letters.

• Formal business letters are never handwritten. They are always typed.
• Always use your company letterhead for formal corre­spondence.
• Use simple and regular font informal letters.
• Divide your letter into paragraphs and explain your pur­pose in a precise, simple, and brief way.
• Use standard English and regular vocabulary.
• Avoid using abbreviations in official correspondence.
• Like with all types of writing, review, check and proofread your letter before sending.
• Always follow the proper format for formal letter writing (given on the next page).

In this last section of the book, you will be guided on how to write formal letters through ten different situations. However, before we proceed, it is important to learn the proper format of writing formal Letters.

Here we are providing the format of the letter.